MANCHESTER TOWN BOARD – REGULAR MEETING – JANUARY 9, 2018 – 6 P.M.

MANCHESTER TOWN BOARD – REGULAR MEETING – JANUARY 9, 2018 – 6 P.M.

 

The Regular Monthly Meeting of the Manchester Town Board was held tonight, January 9th, 6:00 p.m. at the Manchester Town Hall with the following members present:

                Jeffery Gallahan                                        Supervisor

                Kevin Blazey                                              Councilman

                Donald Miller, Jr.                                      Councilman

                David Phillips                                            Councilman           

                *Douglas Davis, Former Councilman, resigned as of Sept. 2017.

OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Vince Fischer, Assessor; William Murphy, Deputy Highway Superintendent; Kevin Lyke and Jeremy Whipple (Highway Employees).

CALL TO ORDER: Supervisor Gallahan called the January 9th Regular Board meeting to order / opened at this time, 6:00 p.m.

 

RESOLUTION #8 – APPROVAL OF MINUTES: REGULAR MEETING, DECEMBER 12th, 2017 AS SUBMITTED.

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4         NAYS-0                     

  RESOLVED, to approve the minutes from the Regular Meeting held on December 12th, 2017 as submitted.

 

RESOLUTION #9 – APPROVAL OF MINUTES: ORGANIZATIONAL MEETING, JANUARY 2nd, 2018 AS SUBMITTED.

On motion of Councilman Miller, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4         NAYS-0                                   

  RESOLVED, to approve the minutes from the Organizational Meeting held on January 2nd, 2018 as submitted.

 

RESOLUTION #10 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED: 

           VOTE:                         AYES-4            NAYS-0                                 

  RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.  

 

RESOLUTION #11–APPROVAL OF TOWN CLERK’S MONTHLY REPORT

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0

                                   

  RESOLVED, to accept the Town Clerk’s report as follows:                                        

—       85 Dog Licenses (84 N & R; 1-PB)                                          $      1,135.00

—       State Surcharge Fees                                                                         116.00

—       Transfer Station                                                                              2,751.70

—        Zoning Fees                                                                                   1,202.20

—        DEC Licenses                                                                                    860.00

—        Bingo License                                                                                   487.50

—     8 Certified Copies (5-D;3-M)                                                                80.00

—       Photocopies                                                                                         3.25

—       Bell Jar & Games/Chance License                                                     50.00

—    3 Marriage License                                                                              120.00

—       Fax Fees                                                                                                 5.00    

RESOLUTION #11–APPROVAL OF TOWN CLERK’S MONTHLY REPORT (CONT.):

TOTAL COLLECTED—————————                                      $     6,810.65

PAID TO NYSDEC——————————                                      $       846.12

PAID TO STATE COMPTROLLER———                                       $        292.50

PAID TO STATE COMPTROLLER———                                       $          30.00

PAID TO STATE———————————                                    $       183.50

PAID TO SUPERVISOR (TOWN)———–                                     $     5,458.53

 Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

01/04, Town Clerk’s Monthly Report, December 2017.

01/04, Supervisors Monthly Report, 11/30/17 to 12/31/17.

2018 – NYMIR Online University courses available to all Employees.

12/13/17, Gary Baxter, Ontario County Treasurer, re: foreclosure list of properties in our community.

10/01/17 thru 12/31/2017 quarterly investment report.

12/21/17, Patricia Famiglietti, NYS AG & Markets, shelter inspection report.

12/17/17, Kyle Black, Seneca Meadows, price increase of 10% for 2018, as of Jan. 1st.

12/28/17, Lawrence Marks, NYS Unified Court System, Justice Audit request.

2018 – Judge Denosky, 2017 Court Report.

Addendum Items:

: 2018 Dog Control Service Agreement.

: Constable job description, revised.

: Resignation letter from Wayne Holtz, Water Superintendent (dated 12/16/17-recd. 1/3/2018).

: Association of Towns, re: designation to assign delegate & alternate.

: Investment Policy.

 –Discussion was held re: dog control services and costs involved. Supervisor Gallahan informed the Board that there may be a substantial increase in costs in the 2019 year.

 

RESOLUTION #12–APPROVAL OF DOG CONTROL SERVICES CONTRACT AGREEMENT WITH ONTARIO COUNTY, AND AUTHORIZATION FOR SUPERVISOR TO SIGN THE AGREEMENT, AS PRESENTED

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

           VOTE:                        AYES-4                          NAYS-0

   WHEREAS, the agreement between Ontario County and the Town of Manchester for dog control services has been received, reviewed and found to be acceptable; therefore, be it

  RESOLVED, to approve the “Dog Control Service Agreement” between Ontario County and the Town of Manchester, as presented and reviewed; and to authorize Supervisor Gallahan to sign the agreement on behalf of the Town of Manchester.

 

RESOLUTION #13–APPROVAL OF NEW JOB DESCRIPTION FOR CONSTABLE, AS SUBMITTED BY ONTARIO COUNTY HUMAN RESOURCES FOR THE TOWN OF MANCHESTER

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0

RESOLVED, to approve the “Constable” job description, revised 12/18/2017, as presented for the Town of Manchester.

 

RESOLUTION #14 – RESOLUTION TO ACCEPT THE RESIGNATION OF WATER SUPERINTENDENT, WAYNE HOLTZ

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0 

  WHEREAS, Highway Superintendent Wayne Holtz, has submitted a letter of resignation from his position of Water Superintendent, to be effective December 16, 2017; therefore, be it

RESOLVED, to accept the letter of resignation from Water Superintendent Wayne Holtz, to be effective as of December 16, 2017.

Note: This letter of resignation was dated: 12/16/2017, and received for filing by the Town Clerk on 01/03/2018.

 

RESOLUTION #15 – RESOLUTION TO APPOINT A DELEGATE AND ALTERNATE FOR THE ASSOCIATION OF TOWNS DESIGNATION TO REPRESENT THE TOWN OF MANCHESTER

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                          NAYS-0 

  RESOLVED, to approve the following representatives for voting, to represent the Town of Manchester, per the Association of Towns request: Supervisor Jeffery Gallahan, Voting Delegate & Councilman David Phillips to be the Alternate.

 

RESOLUTION #16 – RESOLUTION TO APPROVE THE INVESTMENT POLICY FOR THE TOWN OF MANCHESTER, WITH NO CHANGES

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                          NAYS-0 

  RESOLVED, to approve of the Investment Policy for the Town of Manchester for the 2018 year with no changes from the prior policy.

 

RESOLUTION #17- RESOLUTION INTRODUCING LOCAL LAW AND CALLING A PUBLIC HEARING

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                          NAYS-0

WHEREAS, the Town Board of the Town of Manchester, after due deliberation, finds it in the best interests of the Town to schedule a public hearing to solicit public comment upon a proposed Local Law to override the tax levy limit established in General Municipal Law §3-c; and

WHEREAS, the Town Board of the Town of Manchester has reviewed the draft of the aforementioned proposed Local Law attached hereto as *Exhibit “1” and deems it in the best interests of the Town of Manchester to proceed in accordance with the Code of the Town of Manchester and the Laws of the State of New York in adopting said Local Law,  

  NOW, THEREFORE, BE IT RESOLVED, that the Town Clerk be, and she hereby is, directed to schedule a public hearing to be held on February 13, 2018, at 6:00 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York; and be it further

RESOLVED, that the Town Clerk, be and hereby is, authorized to forward to the official newspapers of the Town a Notice of Public Hearing in the form substantially the same as that attached hereto as *Exhibit “2”; and be it further  

RESOLVED, that the Town Clerk be, and she hereby is, directed to post a copy of the proposed Local Law on the Town of Manchester sign board and take any and all other necessary actions to properly bring the aforementioned Local Law before the Town Board of the Town of Manchester for its consideration; and be it further

RESOLVED, that the Town Clerk be, and hereby is, authorized to provide all other notices as required by law for the adoption of this local law.

*See Minute book attachment for Exhibit “1” & Exhibit “2”.

I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on January 9, 2018, by the following vote:

 

Aye                  Nay

 

Jeffery L. Gallahan                              _X_                  ___

David Phillips                                      _X_                  ___

Donald E. Miller, Jr.                            _X_                  ___

Kevin Blazey                                       _X_                  ___

 

Dated: January 09, 2018                                            ______________________________

JoAnn C. Henry, Town Clerk

SEAL

 

RESOLUTION #18- APPROVAL TO RE-ESTABLISH THE RESERVE FUND

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                          NAYS-0

RESOLVED, to re-establish the reserve fund for Highway Equipment, $15,725. and for reserve fund, SW-5, $7028.30. for water repairs.

RESOLUTION #19- APPROVAL FOR EXPENDING MONIES FROM A RESERVE FUND SW6 RESERVE FUND TO COVER THE COST OF A LEAK REPAIR

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

            VOTE:                         AYES-4                          NAYS-0

WHEREAS, there has been a water leak and the cost for the repair to correct that situation was very costly; therefore, be it

  RESOLVED, to approve of expending monies from the reserve fund SW6 Reserve Fund in the amount of $1,658.00 to cover that cost involved for the repair and transfer it into SW6-8340.4 Transmission and Distribution; and, be it

  FURTHER RESOLVED, that this Resolution is subject to permissive referendum.

 

TOWN LOGO ENTRIES REVIEWED: Supervisor Gallahan informed the Board that there were three entries received. All were reviewed at this time, and the winner was submitted by

Cynthia Kamm. CONGRATULATIONS!!! and thank you to all participants.

 

DEPUTY HIGHWAY SUPERINTENDENT, WILLIAM MURPHY REPORTED THE FOLLOWING:  

–The trucks are holding out okay so far.

–Still have salt on hand.

–The liquid for the salt was delivered today.

 ***Supervisor Gallahan thanked “Willie” for stepping up and filling in, due to the resignation of Wayne Holtz, and also wanted to thank the Highway Department Employees for the hard work they have done and continue to do. This has been a very hard winter season this year and their work is truly appreciated.

CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:

–There were 7 permits issued in the Town in December.

–Fees Collected — $507.60.

–Estimated Construction costs — $138,900.00.

–Building permits issued: V/Shortsville-0; V/Clifton Springs-8; V/Manchester-5 in December.

–Steve and Marty performed 5 fire inspections in the Town and the 3 Villages in December.

–FYI: An individual came in to see about land on St. Rt. 21 in front of the gravel pit for the possibility of using it for Organic Composting. The Company, VeriGreen would be using it for bulk/commercial composting only. This may not be a permitted use for that area.  This will be checked into and updates will be given as received.

–FYI: William Murphy informed the Board that Spectrum was installing three (3) new poles on Field Street.

ASSESSOR, VINCE FISCHER REPORTED THE FOLLOWING:

–We have been busy with updating the Ag files.

–We have received 15 new property transfers.

–The exemption renewal paperwork and renewals are still coming in and being updated.

–Working on Town & County worksheets.

 

RESOLUTION #20 – APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0   

  RESOLVED, to enter into executive session for the purpose of discussing employment issues, 6:40 p.m., in attendance were: Supervisor Gallahan, Councilmen: Phillips, Miller and Blazey; Town Clerk, JoAnn Henry, and William Murphy.

 

RESOLUTION #21 – APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0 

  RESOLVED, to go out of executive session at this time, 7:20 p.m., and resume the regular meeting.

 

RESOLUTION #22- TO AUTHORIZE SUPERVISOR GALLAHAN TO NEGOTIATE EMPLOYEE OFFERS FOR THREE (3) POSITIONS; AND SET A SPECIAL MEETING FOR THE PURPOSE OF APPOINTING PEOPLE TO THE THREE (3) POSITIONS

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                        NAYS-0

 WHEREAS, there are currently three (3) positions that are vacant, and it is necessary to get the appointments made to those positions as soon as possible; therefore, it is

  RESOLVED, to approve of and authorize Supervisor Gallahan to negotiate offers for the three positions: Highway Superintendent, Deputy Highway Superintendent and Water Superintendent; and it is

FURTHER RESOLVED, to approve of setting a Special Meeting on Thursday, January 11th, 2018 at 4:30 p.m. to review and appoint person(s) to fill the positions.

NOTE: There will be notices posted for the Special Meeting.

 

RESOLUTION #23 – APPROVAL TO INCREASE ASSESSOR SALARY

On motion of Councilman Phillips , seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0   

  RESOLVED, to approve of giving Assessor Vincent Fischer an additional amount of $1,500.00, as promised when he completed the Assessor Courses.

 

BOARD MEMBER ITEMS:

–Councilman Miller thanked Willie and the Highway crew for the good job that they have done and continue to do.

–Councilman Phillips: there are several courses available to all Employees thru NYMIR online. Hopefully the Employees will utilize this offer.

–Supervisor Gallahan informed the Board that the payment from Ontario County for the transfer station has been received.

 

RESOLUTION #24- AUDIT OF TOWN CLERK CASH BOOK FOR THE 2017 YEAR

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                         AYES-4                          NAYS-0

RESOLVED, that the Town Board reviewed and audited the Town Clerk’s cash book at this time.

 

Supervisor Gallahan asked the interview committee if they had a recommendation for the Town Board Councilperson position.

Councilman Miller and Councilman Blazey were in agreement to recommend Jaylene Folkins for the Councilperson position to be appointed for the remainder of 2018 year. Brief discussion was held. The following action was taken.

RESOLUTION #25- APPROVAL TO APPOINT JAYLENE FOLKINS TO THE TOWN BOARD MEMBER POSITION FOR THE REMAINDER OF THE 2018 YEAR

On motion of Councilman Miller, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0

   WHEREAS, the vacant position of Town Councilmember has been advertised for, and there were four (4) candidates that submitted a letter of interest / resume for that position, and interviews were held; therefore, be it

 

RESOLUTION #25- APPROVAL TO APPOINT JAYLENE FOLKINS TO THE TOWN BOARD MEMBER POSITION FOR THE REMAINDER OF THE 2018 YEAR

RESOLVED, that based upon the recommendation of the Interview Committee, the Town Board is hereby approving the appointment of Jaylene Folkins, 14 Stephens Street, Clifton Springs, to fill the vacant Councilperson position for the remainder of the 2018 year; and it is

FURTHER RESOLVED, that this appointment is effective as of 01/10/2018.

 

JUSTICE REPORTS: The Justice reports from Justice Denosky and Justice Gosper were submitted to the Board for their review at this time.

RESOLUTION #26 – AUDIT OF CLAIMS APPROVAL

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

VOTE:                        AYES-4                          NAYS-0                                                                                           

RESOLVED, to approve to pay the 2017 bills as follows:

  •   GENERAL FUND, in the amount of $11,676.34 as set forth on the Abstract #13 dated 1/9/2018;
  •   ZONING FUND, in the amount of $1,953.87 as set forth on the Abstract #13 dated 1/9/2018;
  •   HIGHWAY FUND, in the amount of $51,445.87 as set forth on the Abstract #13 dated 1/9/2018;
  •   WATER FUND, in the amount of $2,058.33 as set forth on the Abstract #13 dated 1/9/2018.

—-AND—-

RESOLVED, to approve to pay the 2018 bills as follows:

  •   GENERAL FUND, in the amount of $76,535.90 as set forth on the Abstract dated 1/9/2018;
  •   ZONING FUND, in the amount of $15,669.50 as set forth on the Abstract dated 1/9/2018;
  •   HIGHWAY FUND, in the amount of $88,491.90 as set forth on the Abstract dated 1/9/2018;
  •   WATER FUND, in the amount of $43,135.58 as set forth on the Abstract dated 1/9/2018;
  •   TRUST & AGENCY FUND, in the amount of $4,719.18 as set forth on the Abstract dated 1/9/2018.

 CONSTABLE POSITION: Brief discussion was held regarding a Constable position, no action taken at this meeting.

 

–ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:55 p.m., seconded by Councilman Phillips, unanimously APPROVED. 

 

                                                                  Respectfully Submitted,                                  

 

 

                                                                   JoAnn C. Henry, Town Clerk   

 

Next Meeting(s):

  • Special Meeting: Thursday, January 11, 2018 – 4:30 p.m.
  • Regular Meeting: Tuesday, February 13, 2018 – 6:00 p.m.
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