MANCHESTER TOWN BOARD – ORGANIZATIONAL MEETING – 01/02/2018 – 4 P.M.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MEETING – 01/02/2018 – 4 P.M.

                           

The 2018 Organizational Meeting was held at the Manchester Town Hall on Tuesday, January 2, 2018 at 4:00 P.M., with the following members present:

 

Jeffery Gallahan                                          Supervisor

Kevin Blazey                                                Councilman

David Phillips                                              Councilman

Donald Miller                                               Councilman

**Note: A vacancy remains for Councilperson position as of this date, 1-2-2018.

OTHERS PRESENT: JoAnn C. Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Vincent Fischer, Assessor; William Murphy, Deputy Highway Superintendent; Kevin Lyke, Highway Employee.

CALL TO ORDER: Supervisor Gallahan wished everyone a Happy New Year, and called the Organizational Meeting to order at 4:00 p.m. Meeting notification was published in the Daily Messenger and posted in the Town Hall.

Supervisor Gallahan submitted the agenda for this meeting and reviewed it with the Board as follows:

DATES/TIMES FOR MEETINGS: The Town Board Meetings will be held on the 2nd Tuesday of each month at 6:00 p.m. at the Manchester Town Hall, 1272 County Road 7, Clifton Springs, N.Y.

OFFICIAL BANKS:   –  Community Bank, N.A., Clifton Springs, N.Y. & Canandaigua National Bank, Shortsville, N.Y.

SUPERVISOR’S BOOKKEEPER: Janis Catalano ($18,000 annual).

 DEPUTY TOWN SUPERVISOR: David Phillips.

 DEPUTY TOWN CLERK(S):    Jill Havens ($14.50 per hour).

      (All Part-time)                  Michelle Hicks ($14.50 per hour)

 DEPUTY HWY.SUPERINTENDENT: William Murphy ($2,142 Annual).

 TOWN HEALTH OFFICER: Carole Kern, RN ($1,500 annual).

TOWN SAFETY OFFICER: Michael Carter ($593 Annual).

OFFICIAL SIGNATURE: Jeffery L. Gallahan & Authorized Signature: David W. Phillips.

MILEAGE RATE:  $ .535 per mile.

BUILDING INSPECTOR (CEO): Steven DeHond ($54,405 Annual).

BUILDING INSPECTOR (CEO): Martin Barnett ($37,080 Annual).

REGISTRAR OF VITAL STATISTICS: JoAnn C. Henry.

DEPUTY REGISTRAR OF VITAL STATISTICS: Jill Havens.

SUB-REGISTRAR: Michelle Hicks.

ATTORNEY FOR THE TOWN: Jeffrey Graff ($150/hr.).

OFFICIAL NEWSPAPER: Daily Messenger, Canandaigua, N.Y.

DOG ENUMERATOR:  N/A

SOLE ASSESSOR Part-time: Vincent Fischer *($28,000 Annual). *(chg. on 1-9-18 + $1,500.)

ASSESSOR AIDE: Jennifer Fagner ($14.50 per hr.)

LABORER / (P/T): Marlene DeGloma ($11.00 per hour).

TOWN HISTORIAN: Timothy Munn ($1,850 Annual).

ZONING/PLANNING TYPIST, (P/T): Jill Havens ($14.50 per hour).

CONSTABLES, (P/T): John Chimera, Michael Blazey, Andrew Santell  ($14.63 per hour).

TOWN COURT CLERKS (P/T): Vicki Avery ($14.50 per hour); Katy Wood ($14.50 per hr.)

SUPERVISOR:  Jeffery L. Gallahan ($17,796 Annual).

TOWN CLERK/TAX COLLECTOR:  JoAnn C. Henry ($54,134 Annual)

DEPUTY TAX COLLECTOR: Deputy Clerks: Jill Havens and Michelle Hicks (Part-time) ($14.50 per hour).

RECORDS MANAGEMENT DEPUTY CLERK: Deputy Clerk (Part-time) ($14.50 per hour).

 COUNCIL MEMBERS:  ($3,479 each for four members-Annual).

 HIGHWAY SUPERINTENDENT: Vacant ($25,000 -$66,615 Annual).

WATER SUPERINTENDENT: Vacant ($3,500 – $10,138 Annual).

TOWN JUSTICES: Katherine Denosky and Robert Gosper ($19,362 each / Annual).

 BUDGET OFFICER: Jeffery L. Gallahan ($2,727 Annual).

 BOARD OF ASSESSMENT REVIEW: William Strub, Chair; Judy Romeiser, Ruby Morrison, Marlene DeGloma and Vacancy. (Chair $120 & Members $100 per diem).

ZONING BOARD OF APPEALS: Kenneth Blazey, Chairman; Len Bolton, Thomas Morrison, Scott DeCook and Michael Blazey. (Chairman $400 per year & $35 per meeting all members).

PLANNING BOARD: Stuart Gwilt, Chairman; Steve Buerman, Ruby Morrison, Lee Sanders, Scott VanAken, John Boeckmann and Julie Vanderwall. (Chairman $400 & $35 per meeting all members).           

AGRICULTURAL ADVISORY COMMITTEE: Richard Maxwell, Chairman; Richard VanOpdorp, Thomas Morrison, and Kurt Forman. ($20 per meeting, per member).    

**Note: Supervisor Gallahan will check with: William Young, Richard Wellman, George Mueller and John Sorbello to see if they are interested in being reappointed to this Board.    

TRANSFER STATION OPERATORS, (All Part Time): Terry Vienna, ($12.60 per hr); William Burnett ($12.36 per hr.), Clayton Whittaker & Robert Bump ($11.81 per hr.); John Gentner III, Paul Schrader & William Ciardi ($11.00 per hour).

COMMITTEE ASSIGNMENTS:

  1. Fire Districts: Kevin Blazey, David Phillips-Chairman.
  2. Town Buildings & Grounds: Kevin Blazey, Donald Miller-Chairman.
  3. Zoning & Planning: Vacant, David Phillips-Chairman.
  4. Town Water Districts / Transfer Station: Vacant, David Phillips-Chairman.
  5. Health & Medical: Kevin Blazey, Donald Miller-Chairman.
  6. Procedures, Employee Handbook: Donald Miller, Jeffery Gallahan-Chairman.
  7. Safety Committee: Vacant, Donald Miller-Chairman.
  8. Public Works: Vacant, Kevin Blazey-Chairman.  

RJ SCHOOL CROSSING GUARD(S): Mark Pappert ($11.85 per hour); Anthony Cirulli ($11.85 per hour). **Fees are shared with the Villages of Manchester, Shortsville and the Town of Manchester.

HIGHWAY CLERK, Currently vacant ($10.50 per hr.)

HIGHWAY/WATER CLERK: (Part-time) Janis Catalano ($7,500 annual).

HIGHWAY: Public Works Maintenance Assistant ($15.00-$25.74/hr); Laborer, (Part-Time) ($11.86/hr.); Highway Employee MEO Light ($14.00-$16.00/hr) MEO ($15.00-$25.74/hr.) Laborer (part time with CDL) ($16.00/hr.); Heavy Equipment Mechanic, ($15.00-$25.74/hr.), Laborer, (full time) ($10.50-$14.00/hr.)

**Supervisor Gallahan asked if there were any additions or corrections to the Agenda Items, hearing none, the following action was taken.

RESOLUTION #1/2018–APPROVAL OF 2018 ORGANIZATIONAL MEETING AGENDA, ITEMS 2 THRU 42, AS STATED ON THE “AGENDA” FOR THIS MEETING  

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution was unanimously ADOPTED:

            VOTE:                                       AYES-4                       NAYS-0

RESOLVED, to approve the 2018 Organizational Meeting Agenda as presented, with changes for the Town of Manchester.  

RESOLUTION #2/2018–APPROVAL OF PETTY CASH FUND(S) FOR THE TOWN CLERK, WATER COLLECTION (T.CLERK), AND TWO COURT CLERK(S)

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                                       AYES-4                       NAYS-0

WHEREAS, it was requested by the State Auditor to authorize and approve the petty cash fund(s) for the Town Clerk, Water Collector (T.Clerk), and two Court Clerks each year; therefore, be it

RESOLVED, to approve the petty cash fund for the Town Clerk’s Office in the amount of $300.00; for the Water Dept. collector (T. Clerk) in the amount of $100.00; and for each of the Court Clerk(s) in the amount of $100.00 each.

RESOLUTION #3/2018–RE-ADOPTION OF PROCUREMENT POLICY:

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                                      AYES-4                       NAYS-0

WHEREAS, the Town of Manchester has a procurement policy currently established; and the State Auditor advised the Board to adopt this policy each year; therefore, be it

RESOLVED, to approve the adoption of the Procurement Policy that is currently established for the Town of Manchester; and be it 

FURTHER RESOLVED, to use the County Bid list as part of the bidding along with the State Bid list for purchases.

RESOLUTION #4/2018–APPROVAL OF FULL-TIME EMPLOYEES BENEFIT PACKAGE & THE HIGHWAY EMPLOYEE & PROCEDURES PACKAGE – 2018, AS UPDATED & PRESENTED

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

            VOTE:                                       AYES-4                        NAYS-0

RESOLVED, to approve the 2018 Full-Time Employee Benefit Package and the Highway Employee & Procedures Package, as amended and presented. 

RESOLUTION #5/2018–APPROVAL OF AGREEMENT FOR EXPENDITURE OF HIGHWAY MONIES AND AUTHORIZATION FOR ALL BOARD MEMBERS TO SIGN THE “AGREEMENT”, AS PRESENTED TO BE FORWARDED TO ONTARIO CO. PUBLIC WORKS  

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                                       AYES-4                        NAYS-0

RESOLVED, to approve the “Agreement for Expenditure of Highway Monies” as presented, and authorization for all Board Members to sign the said Agreement to be forwarded to the Ontario County Public Works Dept. 

RESOLUTION #6/2018-TOWN OF MANCHESTER OFFICIAL UNDERTAKING OF             MUNICIPAL OFFICERS

On motion of Councilman Phillips, seconded by Councilman Blazey, the following resolution             was unanimously ADOPTED:

           VOTE:                                      AYES-4                       NAYS-0

WHEREAS, Jeffery L. Gallahan, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Supervisor of the Town of Manchester, and

WHEREAS, JoAnn C. Henry, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Clerk of the Town of Manchester, and

WHEREAS, JoAnn C. Henry, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Tax Collector of the Town of Manchester, and

WHEREAS, Robert Gosper, of the Town of Manchester, County of Ontario, New York, has been appointed to the Office of Town Justice of the Town of Manchester, and

WHEREAS, Katherine Denosky, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Justice of the Town of Manchester, and

WHEREAS, Deputy William Murphy, of the Town of Manchester, County of Ontario, New York, has been appointed to the Office of Superintendent of Highways of the Town of Manchester, and

NOW, THEREFORE, we as respective officers above, do hereby undertake with the Town of Manchester that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and

This undertaking of the Town Supervisor is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Supervisor; and

This undertaking of the Town Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk;

This undertaking of the Tax Collector is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Tax Collector; and

This undertaking of the Deputy Tax Collector is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Tax Collector; and

This undertaking of the Deputy Clerk(s) is further conditioned that they will well and truly keep, pay over and account for all moneys and property coming into their hands as such Deputy Clerk(s); and

This undertaking of the Town Justice(s) is further conditioned that they will well and truly keep, pay over and account for all moneys and property coming into their hands as such Town Justice(s);

This undertaking of the Bookkeeper is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Bookkeeper; and

This undertaking of the Deputy Highway Superintendent is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Deputy Highway Superintendent; and

This undertaking of the Code Enforcement Officer is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such CEO; and

This undertaking of the Code Enforcement Officer is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such CEO; and

and this undertaking of the Court Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

This undertaking of the Court Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

RESOLUTION #6/2018-TOWN OF MANCHESTER OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS (Cont.):

The Town does and shall maintain insurance coverage, presently with NYMIR Insurance Company, in the following sums: for the Town Clerk/Tax Collector – $1,000,000. the Supervisor -$1,000,000.; the Bookkeeper – $200,000.; the 2 Court Clerks – $30,000. each; the 2 Judges – $30,000. each to indemnify against losses through the failure of the officers, clerks and employees covered thereunder faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered thereunder.

NOTE: The signed Official Municipal Undertaking is filed in the Town Clerk’s Office.

           DISCUSSION OF 2018 GOALS:

                   Councilman Miller: Questioned whether or not it was a good idea to keep some of the positions as part-time. There were several areas cut to part-time to save money, not sure if it is providing a good service to the Town residents as we should be doing.

                   Councilman Blazey: Is in agreement with Councilman Miller.

                   Councilman Phillips: Would like to try to get public water to all residents in the Town of Manchester, make it more affordable.

                   Supervisor Gallahan: Continue to work on budget goals, and will be providing a spreadsheet for each month of expenditures and fund balance to keep the Councilpersons more informed.      –Goal to have 20% fund balance, and still remain in the 2%tax bracket.

                   Councilman Miller: There is a new law re: highway emergency hours. Not sure how much that would impact our highway department employees. 

 

RESOLUTION #7/2018– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                          NAYS-0

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 4:27 p.m.

*Present for executive session: All Board members, Clerk JoAnn Henry and William Murphy.

RESOLUTION #8/2018–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING

On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

           VOTE:                         AYES-4                            NAYS-0

RESOLVED, to go out of executive session at this time, 6:05 p.m., and resume the Organizational meeting.

 

 ADJOURNMENT: There was no other business before the Board at this time; Supervisor Gallahan moved to adjourn the Organizational Meeting, 6:05 p.m., seconded by Councilman Phillips, unanimously APPROVED.

                                                       Respectfully Submitted,                                              

  

                                                                   JoAnn C. Henry

                                                                   Town Clerk

 

Next Meeting – Tuesday, January 9, 2018 – 6:00 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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